Here is a quick tip to change the unit of measurement while using Microsoft PowerPoint 2016 for Mac. This way, the presenter or the presentation designer can switch the unit of measurement from Inches to CM and viceversa in PowerPoint. First, go to System Preferences in your Mac and choose Language & Region preferences. All put together, PowerPoint 2016 for Mac provides you with nine different views. Seven of these views can be accessed from the View tab of the Ribbon, as shown in Figure 1. All views are explained in more detail in separate, linked pages.
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- Figure 1: Rulers in PowerPoint 2016 for Mac. Rulers are not only useful for placing slide objects, but they make other PowerPoint features like the guides more effective In this tutorial, you will learn how to show and hide rulers in PowerPoint 2016. You will also explore some of the settings that influence the measurement units in the rulers.
Guides in PowerPoint allow you to position and snap your slide objects in place. For most professional slide designers, creating slides withoutguides would be very worrisome! When guides are enabled for the first time within PowerPoint, you can just see two guides. These guides are two dottedlines, one horizontal and the other vertical. They span to intersect exactly at the center of the slide, as shown in Figure 1.
Figure 1: Guides on a PowerPoint slide
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By default, guides may not be visible at all on your slides. Making them visible though can help while working with positioning any of yourslide objects. Also if you need to position certain objects at the same position on successive slides, guides can be an amazing help! Insuccessive tutorials, we will explore techniques that help youworking with guides, or evenadding more guides. In this tutorial, you will learn how toget started with guides by showing or hiding them in PowerPoint 2016:
- Launch PowerPoint 2016 for Mac, and open a Blank Presentation asshown in Figure 2. Note that there are no guides visible by default.
Figure 2: Default PowerPoint interface with no Guides visible- To enable the guides, select the View tab of theRibbon, and make sure you select theGuides check-box, as shown highlighted in blue within Figure 3.
Figure 3: Guides check-box selected- Conversely, if you want to hide guides again, just deselect the Guides check-box (refer toFigure 3). You can also use the keyboard shortcut ⌘+Option+Ctrl+G to show/hide the Guides.
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Do you want more keyboard shortcuts?Explore our PowerPoint Keyboard Shortcuts and Sequences Ebook that is updated for all PowerPoint versions.- Now you can see the guides displayed on the slide as shown in Figure 4.
Figure 4: Guides are now visible on the PowerPoint slide
When working with multiple slide objects, you should have a visual cue about where you are placing slide objects. You can get exact coordinates ofyour slide objects using the positioning options in PowerPoint, but most of the time, you just need an approximate idea of where your objects areplaced, and this can be easily obtained by using the Rulers option available in PowerPoint. Turning on this option shows you therulers in PowerPoint. These rulers are located on the top and left parts of the active slide, as shown highlighted inred within Figure 1.
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Figure 1: Rulers in PowerPoint 2016 for Mac
Figure 1: Rulers in PowerPoint 2016 for Mac
Rulers are not only useful for placing slide objects, but they make other PowerPoint features like theguides more effective In this tutorial, you will learn how to show and hiderulers in PowerPoint 2016. You will also explore some of the settings that influence the measurement units in the rulers, as explained in thefollowing steps:
- Launch PowerPoint 2016 for Mac, and open an existing presentation, orcreate a new one, as shown in Figure 2. Note that there are no Rulers visible by default.
Figure 2: Default PowerPoint interface with no Rulers visible- To make the Rulers visible, select the View tab of theRibbon, and make sure you select theRuler check-box, as shown highlighted in red within Figure 3.
Figure 3: Ruler check-box selected- This will bring up the rulers placed horizontally and vertically within theSlide Area, as shown in Figure 4. If you want tohide them again, just deselect the Ruler check-box (refer to Figure 3).
Figure 4: Rulers made visible- If you see only the Horizontal Ruler, and no Vertical Ruler, as shown in Figure 5, you need to make sure that theVertical Ruler's visibility has not been turned off.
Figure 5: PowerPoint interface with only Horizontal Ruler visible- To check these preferences, access the PowerPoint menu and choose Preferences option as shown inFigure 6.
Figure 6: Preferences option within File menu- This opens the PowerPoint Preferences dialog box that you can see in Figure 7. Make sure you choosethe View option (highlighted in red within Figure 7).
Figure 7: PowerPoint Options Dialog box- This brings up the View dialog box as shown in Figure 8. Within this dialog box, select theShow vertical ruler check-box that you can see highlighted in red within Figure 8.Conversely, you can also deselect this check-box to turn off the vertical ruler.
Figure 8: Show vertical ruler check-box selected- Now you will be able to see both the Vertical and Horizontal rulers, as shown in Figure 4, earlier on thispage.
Tip: If you want to know how to change the measurement unit from one to another in PowerPoint 2016 for Mac, look at theChange the Unit Of Measurement in Mac tutorial.